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Meetings in Teams makes meeting experiences easier. As soon as you create a meeting, you can start chatting with the participants about the agenda, share the files that you need them to review, and keep track of the meeting notes and to dos. You can even check who those unknown people are that have been invited. After the meeting, the meeting chat, shared files, attendance record and the meeting recording (if recorded) is immediately available in the Chat and on your Calendar item.
Your calendar is always available in teams and syncs seamlessly so you never have to toggle back to email
One of the most productive benefits of Microsoft Teams is that staff can collaborate and edit documents seamlessly. This can be done at the same time as other users in the organization. Documents are auto saved within Teams. This way no information is lost.
In Teams, Chat is used for the Quick Tap Your Co-Worker On the Shoulder with a Question style chats (without the tapping or the deep dive into your inbox looking for an answer). You can even name conversations, create group chats and search files saved to conversations. Categorized communication is the way of the wise, and lucky you, you’ve got Teams. Also, what’s life without a little fun, right? Personalize your communication with GIFs, photos etc. so when you say, “Catch my drift?” people act
On the go? No problem. Teams is mobile friendly. Use Teams on your phone, tablet, laptop or desktop seamlessly. The Teams app allows for quiet time. Set your do not disturb for predefined hours every day or switch it on or off for a quick break. Take it with you or leave it be. Video or regular audio calls are effortless. Simply press “Join” to jump in a meeting, “Meet Now” to start one or call someone without video, all straight from any device. Happy calling!
How to mute notifications during specific meetings and change settings for all meetings and calls
How to create a meeting room link in Teams (similar to Zoom)
With PowerPoint Live in Teams, both the presenter and the meeting attendees can view and move through the slide deck in a variety of ways. The presenter can easily share a slide from anywhere in the deck, and attendees can absorb the content at their own pace (unless the presenter prefers to keep everyone focused on the current slide).
If you want to make sure people know when you’re busy or away from your desk, set your status in Teams. The little dot on your profile indicates if you’re available or not. Teams will automatically set the status in some cases, like when you’re in a call. To explicitly set it yourself, go to your profile at the top of Teams and select one from the list.
Apps are a great way to find content from your favorite services and share it with others. A few examples include pinning services to the top of a channel, chatting with bots, and sharing and assigning tasks. Whether you're looking to connect Salesforce, DocuSign, or Adobe Acrobat, our extensive app selection likely offers a new way to access the services you already use every day. Here are a couple examples of recommended apps.
There are several search and filtering options to help you find messages, people, files, and other info shared in Teams. Start any search from the search box at the top of Teams. When you type a word or name, Teams will show related results. Either choose one of the suggested items or press Enter to get a full list. You'll see a search page with a list on the left side of Teams. Choose one of the items to get a full view of the item.
Wherever you go in Microsoft Teams, the command box is always there at the top of the screen to help you search, take quick actions, or launch apps.
Many users find that using an external keyboard with keyboard shortcuts for Microsoft Teams on Windows helps them work more efficiently. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen and are an essential alternative to using a mouse.
This topic contains an overview of the many accessibility features that make sure all users can have the best possible experience.