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IMPORTANT NOTE: This guide was developed as a basis for using Sierra Connect. Please work with your department or supervisor for specifics that apply to your position and how your role utilizes Sierra Connect.
This user guide contains the following sections:
Connection = Promise Enrollment Specialist Term = Active
![](https://solutions.sierracollege.edu/TDPortal/Images/Viewer?fileName=1aeab883-af8f-40db-b744-4a58e8975911.png)
List of recent graduates by high school:
1. Add Additional Attribute Filters:
- Sierra Promise High School: Select High School name from the specific value drop-down list. Only able to select 1 high school at a time. This will return all students who indicated on their application they attended the chosen high school excluding students with a Starfish Note ‘Not Attending Sierra’.
- Applied for Fall or Spring Term for Current Year HS Graduates: Select application term from the specific value drop-down list. If want to select summer term, use the ‘Applied for Summer Term for Current Year HS Graduates’ attribute. This will return all students who applied for that term and indicated they are graduating from high school from November of the previous year through entire current year.
2. Submit.
![](https://solutions.sierracollege.edu/TDPortal/Images/Viewer?fileName=52f634ad-4a05-4504-b311-194b23b082bc.png)
3. Add additional cohorts or attribute filters to narrow list as needed. A list of commonly used attributes are included in Appendix A at the end of this document. Add up to 3 additional attribute filters. For example, to filter students who do NOT have a future appointment scheduled in SARS, add the following.
![](https://solutions.sierracollege.edu/TDPortal/Images/Viewer?fileName=dc9ad7c1-4d81-4da6-a4d7-dfc1e6482456.png)
Cohorts may be predefined to further filter students based on multiple criteria. For example, students who has not activated mySierra or completed Orientation are included when select the following cohort:
4. Download. After you have the list of students, you may click the download button to export this list of students to Excel.
The list will include Last Name, First Name, StudentID, Email, and Phone#
NOTE: We cannot add fields to this download. There is no need to check the students to include as it will download all students with these filters.
1. Select one or multiple students by checking the box next to their name.
2. Use the buttons across the top to add a flag, referral, kudos, message, or Note. If you do not see one of these buttons, you do not have permission to add any of these items.
3. To add a Note, chose Note Type from the drop down list.
- The date will pre-fill with today’s date.
- Subject is not required but helpful when looking through students notes.
- Typically do not check send a copy of the note to yourself or student as it will send an email to your Sierra College email.
- Note sharing should be shared.If it is a private note, only you will be able to see it.
If uncertain who will be able to see the note, a list of roles is always included at the bottom.
![](https://solutions.sierracollege.edu/TDPortal/Images/Viewer?fileName=47921c00-227a-47c5-8a16-953d523d18fd.png)
There are 2 other note types you can use to indicate if a student is attending Sierra part-time or not planning to attend Sierra at all.
If you use the “not Attending Sierra Note’, this will exclude them from being listed under the Sierra Promise High school filter and thus, they will not show up on your list to work with anymore.
4. For Referrals, choose the Referral from the drop down list and assign to ‘Other provider’. Comments are optional but can be used to provide more information on why referral is being created. Who is able to see this information is listed below the comments.
Referrals can be set up to send an email to the person assigned to. Currently, The ‘Transition Counselor’ referral does send an email to the transition counselor to alert them to follow-up with this student. Once Transition Counselors are using Starfish, there may not be a need to send this email, instead they can filter for all referrals in Starfish under the tracking screen.
SAS and RISE referrals do not send an email to assigned person as staff in each program is checking daily in Starfish for any of these referrals assigned to them.
![](https://solutions.sierracollege.edu/TDPortal/Images/Viewer?fileName=d6b06b6f-4c3a-418c-9b7f-83299f1dce27.png)
5. Messages allow you to email the student at their Sierra College email. Most of the time these students are not frequently checking this mailbox before they enroll. Also, messages are just like your Outlook email box – no one else can see them but you.
If you do want to email the student AND ensure other staff can see this information, enter a Note and check the ‘send copy to student’
The Tracking tab should be filtered the same way by choosing cohort for High School and the Applied for Term attribute as the filters entered on the My Students screen do not automatically carry over to the Tracking screen.
There is an automatic flag raised ‘Create ABR SEP’ for students who have
- Completed Sierra Terms and Conditions
- Have Math or English Placement
- Do not have an ABR SEP in Degree Works yet
- Only raised for students who have HS completion date >= current year and indicated will complete HS.
(This should eliminate current Academic Enrichment students)
Once a student has an abbreviated ed plan in DegreeWorks, this flag will automatically be resolved the next day after the nightly data refresh.
There are also options to filter on the Tracking items. Since the ‘Create ABR SEP’ is automatically raised it is not assigned to anyone. However, if Enrollment specialists want to see Referrals from the Transition counselors that are assigned to them, they would use this filter to only see tracking items specifically assigned to them.
![](https://solutions.sierracollege.edu/TDPortal/Images/Viewer?fileName=18179112-fe35-4006-8958-3733958f60f0.png)
Below is a list of commonly used attributes for Enrollment Specialists. If you are an Enrollment Specialist (or their supervisor) and would like to have this list updated, please send your corrections/updates/requests to sierraconnect@sierracollege.edu.
Attribute Name
|
Attribute Type
|
Criteria
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Application Date for Recent HS Grads
|
DATE
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The most recent application date for students who indicated they are graduating from high school during the current calendar year.
|
Applied for Fall or Spring Term for Current Year HS Graduates
|
List
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The most recent fall or spring term the student applied for where they indicated they are graduating from high school during the current calendar year.
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Applied for Summer Term for Current Year HS Graduates
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List
|
The most recent summer term the student applied for where they indicated they are graduating from high school during the current calendar year.
|
SAS
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True/False
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In SAS Program for current term.
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Ready for ABR
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True/False
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Student does not currently have an abbreviated ed plan in Degree Works and application indicates they will graduate from high school this year or future year (to eliminate Academic Enrichment students) and has completed orientation and has math or English placement.
|
English Placement
|
Course Placement
|
Highest English Placement
|
Enrolled Units
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Number
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# of units enrolled in for current Semester. If between Semesters, # units enrolled in next semester.
|
Enrolled Units Previous Semester
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Number
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# of units enrolled in for semester previous to current semester.
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Enrolled Units Summer and Fall
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Number
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# of units enrolled in both Summer of Fall semester for the current calendar year.
|
Ethnicity
|
List of options
|
Ethnicity entered on Application an rolled up into Banner’s summarized categories.
|
FAFSA Submission Status Current Academic Year (F,S,Su)
|
List of Status
|
FAFSA verified status for the current academic year (AY). Note: AY starts with fall and ends in summer. Fall 18, Spring 19, Summer 19 = AY 2018-19. Students starting in Summer directly from High School will need to fill out the FAFSA for 2 academic years.
|
FAFSA Submission Status Next Academic Year (F,S,Su)
|
List of Status
|
FAFSA verified status for the next academic year (AY). Note: AY starts with fall and ends in summer. Fall 18, Spring 19, Summer 19 = AY 2018-19.
|
FFY on Application
|
True/False
|
Student indicated they were a former foster youth on their CCC Apply Application
|
FFY
|
True/False
|
In FFY program for current semester or next in Banner.
|
First Generation Student
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True/False
|
Considered First Generation student based on data entered on CCC Apply application for parent/Guardian ed levels.
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First Year Free Status for Fall, Spring, Summer
|
List of Status
|
First Year Free Status for the current term selected. See
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HS Grad Date
|
Mid-Year or Spring
|
Most recent HS Grad Date in Banner SOAHSCH form. If month is Sept-February then considered a Mid-Year Grad. Otherwise Spring Grad. Only returns value for students who indicated they will graduate high school November of prior year or anytime during current year.
|
Interest Area
|
List
|
Interest area based on students most recent declared major.
|
Math Placement
|
Course Placement
|
Highest Math Placement
|
mySierra Activated
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True/False
|
Student accessed mySierra based on logs
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Not Attending Sierra
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True/False
|
Starfish note was entered for this student indication they will not be attending Sierra College.
|
Orientation Completed
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True/False
|
Student completed orientation (code 271, PART1, or ORN)
|
Promise Term
|
Term
|
Officially opted into the PROMISE program and assigned Promise attribute in Banner for the term shown.
|
PUENTE
|
True/False
|
In Puente Program for the current term.
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Ready for ABR
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True/False
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Student has:
- Has Math or English Placement
- Does not have an ABR SEP in Degree Works yet
- Has HS completion date >= current year and indicated will complete HS. (This should eliminate current Academic Enrichment students)
|
RISE
|
True/False
|
In RISE Program for the current term.
|
SARS Appointment
|
Date
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Has an appointment scheduled in SARS for a date after today’s date.
|
Sierra Promise High School
|
List
|
Indicated on most recent CCC Apply application that they attending a high school that is marked as a Promise High School in Banner AND DO NOT have a note in starfish ‘Not Attending Sierra’
|
Transcript Received
|
Yes/No
|
Transcript received date has been entered in SOAHSCH table in Banner and has records in SOATEST with codes = 2 or 10
|
UMOJA
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True/False
|
In UMOJA Program for the current term.
|
Currently only shows NEW students Fall FYF status after April 1, 2019.
Note: The status is displayed in the following hierarchy. If a student’s status is In Progress, it means they need FAFSA or Enrolled units and may need to Opt in. A status of Opt IN, means the student only needs to Opt in.
Status
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Description
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Starfish Status
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B
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BOG Waiver exists for the given term
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CCPG (BOG) Eligible
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N
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Not AB19 First Time: Exceeded Earned Units
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Not Eligible Earned Units > 12
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N
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OR Transfer Student
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Potentially Eligible Transfer Needs Verification
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N
|
OR Does Not have California Residency
|
Not Eligible Not CA Resident
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N
|
OR Student Status is "X" (OLLI)
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Not Eligible OLLI Student
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N
|
OR Student Status is "Y" (AE)
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Not Eligible AE Student
|
S
|
Bad SAP
|
Not Eligible Bad SAP
|
F
|
No valid FAFSA for the given term regardless whether it is submitted
|
Fall, Spring, Summer In Progress
|
EF
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Not enough enrolled units AND No valid FAFSA for the given term regardless whether it is submitted
|
Fall, Spring, Summer In Progress
|
E
|
Not enough enrolled units
|
Fall, Spring, Summer In Progress
|
O
|
Not Opt In
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Need to Opt in
|
Y
|
AB19 Eligible
|
Fall, Spring or Summer Complete
|