Microsoft Forms

Do you need to create a survey, quiz or poll? Try using Microsoft Forms. 

You can access Forms by logging into Microsoft (https://portal.office.com) with your Sierra College credentials.

 

Create a Form

Choose Forms from the Apps menu by clicking on the waffle icon in the upper left corner. 

Apps menu view after clicking on the waffle icon

To create a new form, click on the down arrow next to the + New Quiz button, then select New Form

New quiz/form drop down options

 

Give your form a title then click + Add new to add a question to your form

New form view without title or questions

You have multiple options for the type of question(s) you ask. Here are some definitions to help you choose the one that best works for you:

Choice: Use this question type for standard multiple choice questions. Options include shuffling answers, adding an image or video, and displaying answers as a drop-down list, radio buttons, or checkboxes for multiple answers.

Text: Use this type for questions requiring a written answer. Options include allowing long answers and adding an image or video.

Rating: This question type asks respondents to provide a rating on a scale. Options include adding an image or video. The scale can include between two and ten levels, and you can choose between a number scale or the star symbol.

Date: Use this question type when the answer is a date.

Ranking: The ranking question type allows respondents to rank the options you provide by dragging and dropping. You can add an image or video and up to ten options.

Likert: This question type is similar to Rating. A Likert question asks respondents to indicate how much they agree or disagree with a statement.

File Upload: This question type is only available to users who have a OneDrive for Business account. Choosing this question type will cause a new folder to be created in your OneDrive for Business, and respondents will upload their files to that folder.

Net Promoter Score®: Also similar to the Rating question type, Microsoft says questions of this type are “pre-set with NPS standards, but you can customize them if you have special requirements. If you use this question type, you’ll have access to a summary page showing overall scores and distribution.”

Question type options

Microsoft Forms also lets you apply question logic (they call it “branching”). In a survey or quiz that branches, questions appear only if they are relevant to the respondent. If the questions don't apply, the respondent is redirected to a different set of questions or will skip them altogether. To create a branch with your questions, take these steps:

STEP 1: Go to the question for which you want to add branching. Select More settings for question More options button, and then choose Add branching.

More options menu for questions

STEP 2: On the Branching options page, select the drop-down list next to the question you want to branch.

STEP 3: Select the question that you want to branch to.

STEP 4: To insert additional branches to your survey or quiz, repeat steps 2 and 3.

STEP 5: Select Preview at the top of the design window to see how branching works in your form on a computer or mobile device.

Example: 

Example of branching question

 

Share your form to get responses

Click the Send button to prepare your form for distribution. From there, you can copy the link to the form, generate a QR code, copy the embed code, share the form link via email, or post to Facebook or Twitter.

Send option for Forms with options

 

Review your responses

STEP 1: Open the form for which you want to review the results, and then select the Responses tab.

Responses tab on Microsoft Forms

STEP 2: Scroll down to review a summary of the responses for each question asked.

STEP 3: Select View results to see detailed responses from each respondent.

STEP 4: Select Open in Excel to view an editable spreadsheet of responses to your form.

STEP 5: To focus on a single question, select More Details to see the name of each respondent and their answer for that particular question.

 

For more tutorials on Microsoft Forms, please visit the Microsoft site.