CCC Confer (Zoom) - After meetings are scheduled

Question

How do I use CCC Confer (Zoom) after my meeting is scheduled?

Answer

IN THE MEETING ROOM, TURN ON EQUIPMENT:

  • COMPUTER on cart-push space bar to wake or turn on, computer should auto-log into Instructor profile
  • SCREEN-push green button on ‘SCREEN REMOTE’
  • CAMERA is mounted on top of screen. To adjust camera angle or zoom, aim ‘CAMERA REMOTE’ at ‘CAMERA CONTROL’ black box to adjust
  • SOUND ARRAY-black bar hanging below screen. Power/volume are controlled through audio options in Zoom application
  • WIRELESS KEYBOARD/MOUSE-turn on using toggle switch on the bottom of each. They must be able to “see” the computer to work.

SET UP YOUR MEETING:

  • Open ConferZoom by double-clicking Start Zoom icon on desktop (blue circle with white video camera)
  • Log into ConferZoom using your credentials, Zoom Dashboard will appear

TO BEGIN A PRE-SCHEDULED MEETING:

  • Click the ‘MEETINGS’ button at the bottom of the Zoom Dashboard, a list of your scheduled meetings will appear
  • Find the meeting you wish to begin and hover over it with the mouse
  • Click ‘START’ to begin the meeting
  • Participants with a link to the meeting (provided to them when meeting was created) or who have the meeting ID number will be able to join.

BASIC FUNCTIONS DURING A MEETING:

  • MEETING CONTROLS-Hover over the bottom of the window with the room video to bring up a ribbon with meeting controls, including ability to mute, make image full-scree, change video settings and open a chat window with remote participants.
  • SHARE DESKTOP-Click the green ‘SHARE SCREEN’ button on the ribbon and select which image you would like to share. The control ribbon will move to the top of the screen and will disappear if not accessed; hover over the top area to bring the ribbon back.
  • STOP SHARE -Click the red ‘STOP SHARE’ button on the ribbon
  • MANAGE PARTICIPANTS-This button will bring up a list of participants logged into the meeting
  • END MEETING-click orange ‘END MEETING’ button on the ribbon

INVITING ADDITIONAL PARTICIPANTS:

  • Click on ‘INVITE’ button on the ribbon
  • Click ‘COPY INVITATION’ button on bottom of the pop-up, wording will copy to the computers’ clip board
  • On the desktop (outside of Zoom application), open Explorer and navigate to MySierra. Log into your campus email. Open a new email and paste (Ctrl-V) the invitation into the body of the email. Send to desired participant(s).
  • IMPORTANT-remember to LOG OUT of MySierra and close all browser windows when you are finished.

TO JOIN A MEETING AS A GUEST:

  • Click the blue ‘JOIN MEETING’ button and enter the name of the meeting you were provided by the organizer. Set audio/video preferences as meeting is entered. Follow instructions on screen.

TO CREATE A REAL-TIME MEETING:

  • Click the orange ‘START WITH VIDEO’ button on the Zoom Dashboard
  • Follow instructions to invite participants using steps above

WHEN LEAVING THE ROOM BE SURE TO:

  • LOG OUT OF ZOOM by clicking on button to the right of your name on the Zoom Dashboard, select Log Out from the drop-down list. Close the application to clear your email address.
  • LOG OUT OF MYSIERRA/OFFICE 365 if used during the meeting (IMPORTANT!). After logging out, be sure to close the browser window.
  • TURN OFF SCREEN by pushing red button on ‘SCREEN CONTROL’
  • TURN OFF WIRELESS MOUSE/KEYBOARD using toggle switch on bottom of each
  • PUT COMPUTER ON CART TO SLEEP (it will time out if left on its own)
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