Question
How do I create meeting agenda using Community (the new Board Docs)?
Answer
Login at https://sierracollege.community.highbond.com/Portal and choose “Sign in” in the top right corner. If you are logged in already, choose My Meetings.
1. Create a New Meeting
- Go to Current Meetings & click +Meeting
2. On the Create Meeting page, fill in:
- Meeting template (select from dropdown)
o Date & Time (select date, start time, optional duration)
o Name (default is template name, but you can customize)
o Location (enter Zoom details, room and/or locations)
o Public Site toggle (Show draft meeting on the public site)
- Click Create Meeting
Build the Agenda
- Click onEdit Agenda.
- Add/adjust sections as needed - Within each section, you can use the +Item to add Subheadings, Agenda Items, Recommended Actions (for motions/voting),
Descriptions
- Reorder using drag-and-drop or the Move Up/Down options.
- Delete or duplicate items as needed.
4. Attach Supporting Documents and/or Add Links or Tables
- To add attachment - Select agenda item - Click the attachment icon - Upload file - Click check mark. Links to attachments will be displayed in the agenda.
- To add a URL - Select text - click the link icon.
- To add a table - click Add Description, then the table icon.
5. Two ways to Preview the Draft Agenda
1. From the Current Meetings page – click on meeting title – under Agenda,
choose Options (3 dots) - Preview
Draft.
2. From within the draft agenda, Click on
Preview & choose Public Agenda and view in Web, PDF, or Word format.
6. Share & Publish
1. When final agenda is ready, click Publish to post it to the public.
2. To get a PDF of the short agenda for posting, check the Download box before publishing.
** To get a link to the agenda, go to the public site and right-click on the meeting link to copy the link address.
