How to submit final grades

To submit your final grades and hours, click on the Submit Grades and Hours link on the Instructional Faculty page in mySierra.

By default, all classes will be listed at the top of your page. (1) Select a class to enter grades for each student by clicking anywhere on the class line. (2) The Enter Grades screen will appear just below:

After entering in all grades, click the Save button. If you need to progress forward to an additional page of your roster

For failing grades, be sure to enter the Last Attend Date. If you forget, when you Save, you will see this red notification as a reminder and the corresponding field will also be highlighted in red.

NOTE: When clicking in the Last Attend Date field, you may get a green notification stating, "The student has not withdrawn from the class." This is ok.

When final grades and hours have been completed for all students in the class, you will see a green notification in the upper right corner of your screen stating, "Save Successful, grading for CRN (NUMBER) is completed".

At the top of the Final Grades page, you will see the status of your class has changed to Completed, also in green. 

 

If you are entering grades for a positive attendance class (which means an actual accounting of hours attended by each student in each class, both lecture and lab), please be sure to enter both the grade and the Hours Attended for each student. Students with a “W” on your grade form must have attended hours entered. Zero hours are not acceptable.

If a student never attended class, you must submit a No Show Petition.  To obtain the form, go to https://www.sierracollege.edu/admissions/forms/ and use the No Show Petition form.

An incomplete may be assigned for unforeseeable, emergency, and justifiable reasons in accordance with Administrative Procedure 4230. When assigning an incomplete, leave grade field blank. The student must initiate the request for an incomplete. The Incomplete Petition must have student’s, dean’s, and instructor’s signatures and must be submitted no later than five (5) working days after the last day of class.

 

Please note not submitting grades by the grade submission deadline can:  

  • jeopardize students’ financial aid for subsequent terms;  
  • delay Veterans’ monthly GI Bill benefits; 
  • place students incorrectly on probationary or dismissal status; and/or 
  • delay sending official transcripts for transfer students. 

 

When submitting grades, you may need to consider conditions that require “special handling”: 

Issuing a Failing ("F") Grade   

  • If assigning a failing grade of “F”, enter in the Last Date of Attendance with a two-digit month, two-digit day, and four-digit year (MM/DD/YYYY) format with slashes.   
  • Last Date of Attendance should NOT be prior to census date, as that denotes that the student should have been dropped before census and can have financial aid impacts for the student.  If the student did not establish attendance and they were not dropped by census, a No Show Petition should be completed and submitted to your division for signature 
     

Issuing an Incomplete ("I") Grade   

  • If a student has contacted you with a valid reason for missing final work and if you are willing to issue an incomplete, leave the grade field blank.    
  • The signed petition is due to Admissions and Records (A&R) by the final grade submission deadline listed above.   
  • Once the signed petition is received, A&R staff will enter the incomplete grade along with the alternate grade to be assigned if the work is not completed within one year.    

 
Positive Attendance Classes    
Accurate accounting is important for positive attendance classes because unlike census-based classes, the college is paid only for the hours of actual student participation – even for students who withdrew.    

  • If a student attended a portion of your class but withdrew, report the total hours of participation on your grade form. One or more hours of participation must be reported.   
  • If a student did not participate, fill out a No Show Petition found on the website. If you submit zero hours on your grade form, you will receive an error.    
  • If you are assigning a grade of NP (no pass), hours for that student must also be reported.   

For additional information on submitting grades please refer to the faculty tab in mySierra for the links to How-to-Guides and FAQ’s.   

    

Please contact Mariella Crandall (mcrandall@sierracollege.edu), your dean, and/or Ninette Dollesin (ndollesin@sierracollege.edu) if you have any additional questions.   

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