Body
Question
How do I submit an agenda item in Community (the new Board Docs)?
Answer
Login at https://sierracollege.community.highbond.com/Portal and choose "Sign in" in the top right corner. If you are logged in already, choose My Meetings.
1. Under Agenda Items (left side bar), click on +Agenda Item.
2. On the Edit Agenda Item page, complete the information below:
For Contracts, choose Contract/Agreement Cover Report Template and open in MS Word to complete the fields below. Close Word tab to return to the Item window (info will auto-save).
- Title: “Contract/Agreement: [VENDOR NAME]”
- Term: “[MONTH DAY, YEAR – MONTH DAY, YEAR]”
- Funding Source: Name of Budget/FOAP
- Summary: A brief description of the item’s purpose
Back on the Edit Agenda Item page:
- Agenda Item Title: For non-contract items, please include a title here. Contract items will now have the cover sheet link here.
- Agenda Item Description: Include vendor contact information and/or any comments or notes about your item.
- Recommended Action (for non-Consent items): “It is recommended that the Board approve the [ACTION ITEM].”
- Recommended Action (for Consent items): Leave blank.
Select the attachment icon to add item backup materials. You can attach Adobe PDF, MS Word, and MS PowerPoint files.
3. Click on Select Meeting to choose the agenda and meeting section for your item. Please do not enter info in the Comments (optional) box – any notes for the approvers should be entered in Agenda Item Description (above)
4. Select Submit Item to start the approval process. If you’re not ready to move it forward, your work is saved automatically, and the agenda item will be stored in your Draft tab until you’re ready to submit it.
5. Select the Approval Group for your agenda item and click on Submit for Approval. The agenda item is now moved to your Submitted Tab, and you will be able to see the approval progress from there.
