Managing Notifications (Teams)

Have you recently been added to a new Team for collaboration? Use this helpful tip to stay updated with the Team conversations!

Best practices for notifications in Microsoft Teams

• Only follow chats and channels that are relevant to you.

• Change your status when you need to focus.

• Adjust your settings to get notified when and how you want.

You can change Teams notifications to receive reminders for messages, meetings, and other activity that are most helpful to you.

To change general notification settings:

1. Select Settings and more 

   
   then Settings  
2. Go to Notifications and activity  
3. In General, customize sounds and change when you want notifications to display. Your options include:

• Mute all notifications (except for calls and meetings): Turn this setting on or off. Available on Windows only.
• Play sounds with notifications: Every notification will include a system sound to alert you.
• Play sounds with urgent and priority contact notifications: Differentiate messages market Urgent and notifications from priority contacts.
• Play sound with incoming calls, requests to join, and meeting start notifications: Only incoming calls, requests to join meetings, and meeting start notifications will include a system sound to alert you.
• Show message and content previews in notifications: A short preview of the message or content will be included in the notification.
• Show notifications during calls and meetings: Notifications will be shown even if you're in a call or meeting.

 

Manage activity emails

Set the frequency of summary emails that detail your missed activity or turn them off altogether.

To manage activity emails:

1. Select Settings and more 
   then Settings  
2. Go to Notifications and activity  
   then Missed activity emails  
3. Choose the frequency you want to receive activity emails from the drop down menu.

 

Quiet Times for Mobile Devices

Quiet time is a scheduled setting that silences Teams notifications on your mobile device(s) during certain times or days. Set a quiet time schedule to stay focused while you work or unplug while you’re away.

1. Open the Teams app on your mobile device and tap your profile picture in the top left corner.

2. Select Notifications, and under Block notifications select Block during quiet hours.
3. Set specific times and days to mute notifications on your device.
   1. To mute notifications during certain hours, turn on the Certain hours toggle and select which hours of the day you want notifications muted.
   2. To mute notifications during select days, turn on the All Day toggle and select which days of the week you want notifications muted.
4. To sync your quiet time schedule across all your mobile devices, switch on the Set on Teams and Outlook toggle. Schedules will sync across all Teams and Outlook mobile apps that are signed into the same Microsoft account.